Established in 1915, Haigh’s Chocolates is the oldest family-owned chocolate maker in Australia. Run by fourth generation Haigh’s family, we employ over 950 people across 22 retail stores currently located in Adelaide, Melbourne, Sydney and Canberra, as well as online, plus two factories and head office. Using only the finest and freshest ingredients, Haigh’s prides itself on being a chocolate ‘bean to bar’ specialist, committed to the art of premium chocolate making. Haigh’s roast their own cocoa beans, ethically sourced from plantations around the world, to create a unique blend of premium milk and dark chocolate.  Through meticulous artisan skills that include handmade chocolate creation and finishing, combined with advanced manufacturing equipment and techniques, Haigh’s creates exquisite chocolates that look and taste delicious.

Are you organised, detail-oriented and enjoy keeping things running smoothly behind the scenes? We’re looking for a Scheduling & Purchasing Assistant to join our Operational Excellence team. This full-time, permanent role reports to the Operational Excellence Manager and is predominantly based in Parkside, with some days at our Salisbury South complex.

This is a hands-on administrative support role, working closely with our Master Scheduler and Purchasing Officer to ensure production runs efficiently. If you enjoy coordinating tasks, working with systems and supporting teams across the business, this could be the perfect opportunity for you.

Key Responsibilities
In this role, you’ll provide day-to-day administrative support across scheduling and purchasing activities. You’ll help update production schedules, check ingredient and packaging availability, follow up on shortfalls and assist with raising purchase orders. Your key responsibilities include:

• Updating and maintaining production schedules across multiple machine centres.
• Assisting with kitchen planning and other scheduling tasks.
• Monitoring inventory levels, identifying discrepancies and following up on material shortfalls.
• Raising and receipting purchase orders for ingredients, packaging, consumables and uniforms.
• Supporting the Purchasing Officer with general purchasing tasks.
• Working with Production, QA, Warehousing and other teams to stay across progress, delays, and challenges.
• Providing general administrative support as needed, including cover during team leave.

About You

• Exceptional written and verbal communication skills, with strong organisational and administrative capability.
• Comfortable working with systems and data.
• Intermediate to advanced Excel skills, including data handling, pivot tables and ideally experience with macros.
• Experience in planning or purchasing is helpful but not essential.
• Builds strong, positive working relationships across teams.
• Proactive, reliable and keen to help keep things running smoothly.

Tools You’ll Use
Experience with Microsoft Office is required. Training will be provided for QAD (inventory and purchasing system) and Esker (finance and purchase order management system).

Join us and be part of our 110-year legacy. We offer a strong values-based culture, a Short-Term Incentive Plan, wellbeing initiatives, excellent learning and development opportunities and of course the irresistible perk of working with (and enjoying!) plenty of chocolate. Enjoy the flexibility of working across multiple locations, including Parkside, Salisbury South Complex and from home.

Inclusion matters at Haigh’s. We believe that valuing differences in backgrounds, cultures, abilities, and experiences helps create a workplace free from bias and prejudice. We’re committed to making reasonable adjustments throughout our recruitment process and beyond, to ensure a barrier-free and supportive experience for all.

Sweeten your career and apply today!